Job Description

Job Title: Administrative Assistant 

Location: Fairburn, Georgia

Shift : M-F 8:00AM - 5:00PM

Pay: $18-19/hr. (depends on experience) 

Summary : We are seeking a reliable and detail-oriented Administrative Assistant to support our Accounts Payable (AP) department. This role will focus on scanning invoices, organizing documentation, and assisting with basic administrative tasks to ensure efficient AP processing and workflow.

Essential Job Duties & Responsibilities 

• Scan, upload, and route invoices and accounts payable (AP) documents into the appropriate digital folders or ERP system.
• Maintain well-organized electronic and physical AP files for efficient retrieval and audit readiness.
• Assist with invoice matching, coding, and basic data entry tasks to support AP processing.
• Support AP staff with document preparation, administrative follow-ups, and workflow coordination.
• Sort, label, and distribute incoming mail and vendor correspondence to the appropriate teams.
• Reconcile scanned documents and verify accuracy, completeness, and proper indexing.
• Perform general administrative duties including filing, copying, organizing records, and maintaining departmental documentation.
• Assist with vendor-related documentation requests such as W-9 forms, account statements, or status updates.
• Maintain confidentiality of financial, vendor, and organizational information at all times.

Qualifications & Requirements

• Prior administrative or office experience required; AP or accounting experience is a plus.
• Strong attention to detail, accuracy, and organization, especially when handling documents.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word).
• Ability to operate scanners, manage digital filing systems, and navigate multiple applications.
• Strong written and verbal communication skills.
• Ability to complete repetitive tasks efficiently while maintaining high accuracy.
• Ability to work independently and collaboratively in a team environment.

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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