Job Description

Assistant Project Manager

At Columbia Construction, we build more than structures we build relationships, opportunities, and trust. For over 95 years, Columbia has delivered exceptional projects across the Northeast, guided by The Columbia Way: collaborate as one team, think creatively, act with integrity, and deliver excellence for our clients.

Our success is driven by people who are passionate about teamwork, innovation, and doing the right thing every time.

The Assistant Project Manager (APM) supports Project Management teams with coordination, budgeting, scheduling, and trade partner management throughout all phases of construction. The APM plays a key role in maintaining documentation accuracy, facilitating stakeholder communication, and ensuring that project goals are achieved safely, on time, and within budget.

This role is ideal for a motivated professional with 13 years of APM experience in a construction management environment, seeking to grow within a collaborative, high-performance company culture.

Essential Duties and Responsibilities

• Operational Support
• Attend preliminary site walkthroughs and project meetings; prepare and distribute meeting minutes.
• Assist with documentation and tracking of submittals, RFIs, change orders, requisitions, and permits.
• Maintain procurement logs and ensure all project documentation is accurate and up to date.
• Support the Project Manager and Superintendent with day-to-day coordination and communication.
• Financial Support
• Assist with preparation and issuance of change orders and budget updates.
• Support management of Attachment A's and related financial documentation.
• Help prepare and submit monthly requisitions and cost reports.
• Project Management Software
• Support setup, use, and maintenance of Procore, Microsoft Project, OpenSpace, and HammerTech.
• Ensure accurate data entry and help project teams leverage software tools effectively.
• Team and Stakeholder Communication
• Foster strong relationships with clients, trade partners, and internal team members.
• Communicate project updates clearly and proactively.
• Promote a collaborative and solutions-oriented approach consistent with The Columbia Way.
• Safety Program Support
• Assist in implementing and maintaining project-specific safety programs.
• Reinforce Columbia's culture of safety and accountability on every project.

Requirements

Required Skills and Abilities

Strong project coordination skills to assist in planning, scheduling, and tracking progress.

Excellent verbal and written communication skills to engage effectively with clients, trade partners, and team members.

Demonstrated team collaboration and commitment to supporting project leadership.

Strong organizational skills and attention to detail for managing documentation and multiple priorities.

Effective time management skills to meet deadlines in a fast-paced environment.

Proficiency with Procore, Microsoft Project, and Microsoft Office Suite (Excel, Word, Outlook) or similar project management tools.

Education and Experience

Bachelor's degree in Construction Management, Civil Engineering, Project Management, or a related field preferred.

13 years of Assistant Project Management experience in a construction management company required.

Experience in building construction, engineering, or project coordination preferred.

OSHA 10-Hour or 30-Hour Certification preferred.

Work Environment

Office: Prolonged periods of sitting and computer work.

Construction Site: Walking uneven surfaces, climbing ladders, and exposure to machinery and heavy equipment.

Protective Gear: PPE required, including safety glasses, clothing, and hard hat.

Hours: Standard work hours, with occasional evenings or weekends during critical project phases.

The Columbia Way

At Columbia, we believe that great projects are built by great people. We seek individuals who live our values every day:

Collaboration: Work as one team with respect, trust, and shared purpose.

Ingenuity: Embrace challenges and think creatively to find better solutions.

Integrity: Do what's right for our clients, partners, and each other.

Client Focus: Strive to understand our clients' needs and exceed expectations.

Join us, and build your future The Columbia Way.

Columbia Construction is an Equal Opportunity Employer.

Columbia does not accept unsolicited resumes from recruiters, staffing agencies, or any other third parties. Any resumes submitted to Columbia or its employees without an agreement in place will be considered the property of Columbia, and the company will not be responsible for any associated fees or placement costs.

Third-party vendors interested in working with Columbia must contact recruiting@columbiacc.com to be considered for an approved vendor agreement.

All approved vendors must submit candidates directly to Talent Acquisition. Submissions sent to hiring managers or any employee outside of Columbia Talent Acquisition will not be recognized and may disqualify the agency from future partnership consideration.

Columbia Construction is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. We evaluate compensation decisions on a case-by-case basis.

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