The Associate Administrative Assistant/Follow-Up Specialist is responsible for the files, the up keep of project records and will generate computerized reports. Maintain hard files on each of the participants including IPPs, making sure they contain all necessary information and documentation. Maintains complex and specific data on all project participants' eligibility activities and services and academic progress and performance. Assist the Project Director with developing detailed reports and related information on the project for distribution to the university and the US Department of Education.
Work collaboratively with other program personnel by maintaining calendars, collection and compilation of data, operating office equipment. Responsible for ordering supplies processing requisitions and invoices. Track program expenditures and maintain budget using excel. Provides customer service by greeting students, visitors and answering incoming calls. Accurately prepare and certify payroll, collect, process and audit leave forms. Assist with the supervision of work-study students and submit the work-study timesheets. Keep minutes of meetings and other documentation required for project administration. Provides project information to those who inquire by phone or in the project office.
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