Job Description
Job Description
Job Description
Benefits:
- 401(k)
- 401(k) matching
- Bonus based on performance
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Office Coordinator
RNL Homes is a proud local homebuilder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision:
Do every single ordinary thing in an extraordinary manner. We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry-leading standards. Guided by our core valuesintegrity, client-focused commitment, and continuous improvementwe aim to inspire positive change within our company and the local community. Wed be thrilled to have you join our team!
Job Description:
We are seeking a highly skilled, energetic, and detail-driven Office Coordinator to be the central hub of our fast-paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions-focused attitude.
The ideal candidate will excel at managing diverse responsibilities, from maintaining a professional and welcoming office environment to expertly coordinating closings and assisting with bookkeeping and HR initiatives. This role encompasses a multitude of responsibilities across office operations, executive support, closings, and administrative functions to ensure the organization runs smoothly.
Along with your resume, please submit a cover letter. Wed love to hear more about your unique experiences and what makes you the right fit for our team.
Responsibilities - Maintain a professional, welcoming, and well-organized office environment, ensuring all spaces are clean, stocked, and presentable.
- Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.
- Coordinate office supplies, repairs, and maintenance, and handle insurance-related payments.
- Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.
- Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.
- Lead end-to-end closing coordination by managing contracts and buyer communications, scheduling required surveys/appraisals/warranty and Guild Quality surveys, ensuring lender/title and VA/FHA documentation is accurate, reviewing disclosures for approval, and maintaining complete executed records.
- Assist with lot acquisition and lot closing processes, including coordinating documentation, tracking deadlines, and supporting communication with developers, title companies, and internal teams.
- Prepare and distribute weekly progress and closing reports.
- Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.
- Coordinate employee engagement and HR support activities, including managing company birthdays and work anniversaries, maintaining celebration calendars, and helping foster a positive workplace culture.
- Perform a variety of other Executive Assistant duties.
Qualifications - Proven experience in office management, administration, or a similar role.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Detail-oriented with strong follow-up and problem-solving abilities.
- Proficient in Microsoft Office Suite, Google Workspace, or similar tools
- Experience in the real estate or construction industry is a plus, but not required.
Job Tags
Work at office, Local area